The 5 Most Common Print-Ordering Mistakes (and How to Avoid Them)

Ordering print should feel exciting, not stressful.

Yet with so many details to manage—paper type, file setup, proofing, and deadlines—even experienced print buyers can run into issues.

At AlphaGraphics Tampa, we see these challenges every day, and the good news is this: most print-ordering mistakes are easy to avoid once you know what to look for.

Here are the five most common print mistakes we encounter, along with simple ways to make sure your next project runs smoothly from start to finish.

1. Waiting Too Long to Place Your Order

It’s a common scenario: an event, promotion, or deadline is approaching, and print materials are ordered at the last minute.

Printing involves more than ink on paper. Proofing, production, finishing, and delivery all take time—and during busy seasons, schedules fill up quickly.

How to avoid it:
Plan ahead whenever possible. For most print projects, we recommend placing your order one to two weeks in advance. If you’re unsure about timing, reach out to AlphaGraphics Tampa early. Our local team will help you create a realistic timeline so everything arrives exactly when you need it.

2. Sending Files That Aren’t Print-Ready

Designs that look perfect on screen don’t always translate perfectly to print.

Low-resolution images, missing bleeds, incorrect sizing, or unembedded fonts can all affect the final result.

How to avoid it:
Before submitting your files, make sure they meet print standards:

• Use high-resolution images (300 DPI or higher)

• Include proper bleed margins (typically 1/8”)

• Embed or outline all fonts

• Export files as high-quality PDFs

Not sure if your file is ready? AlphaGraphics Tampa offers file preflight checks and expert guidance before production begins—saving time, money, and frustration.

3. Overlooking Paper and Finish Choices

Paper stock and finishes aren’t just aesthetic details—they impact how your piece feels, functions, and represents your brand.

For example, a glossy postcard may look vibrant but show fingerprints, while an uncoated stock delivers a more refined, tactile feel.

How to avoid it:
Discuss paper and finish options before approving your quote. At AlphaGraphics Tampa, we encourage clients to review paper samples and ask questions. Whether you’re printing menus, brochures, signage, or business cards, we’ll recommend the best stock and finish for how your piece will be used.

Small details in paper choice can make a big difference in how your brand is remembered.

4. Skipping the Proof

Skipping the proof might seem like a time-saver, but it’s one of the most costly mistakes we see.

Proofs catch typos, spacing issues, color inconsistencies, and incorrect details before the presses start running.

How to avoid it:
Always review your proof carefully—digital or printed. Have at least two people review it and double-check names, dates, phone numbers, and URLs. These small details account for most reprints.

At AlphaGraphics Tampa, we make proofing easy because a few extra minutes now can prevent major issues later.

5. Not Asking Questions

Many clients hesitate to ask questions because they don’t want to seem inexperienced—but clear communication is the easiest way to avoid mistakes.

How to avoid it:
Ask questions early and often. Whether you’re unsure about terminology, setup, paper options, or turnaround times, our team is here to help. At AlphaGraphics Tampa, we believe your printer should be more than a vendor—we should be a partner invested in your success.

Leave Print Mistakes Behind

Most print-ordering mistakes don’t happen because people don’t care—they happen because print has more moving parts than expected.

With a little planning, open communication, and expert support, you can avoid common pitfalls and actually enjoy the process.

At AlphaGraphics Tampa, we’re here to help bring your ideas to life—beautifully, accurately, and on time.

If you’re planning your next print project, let’s talk. We’ll help you get it right from the start.